Self-Service Supplier Onboarding Portal

Invited suppliers can create an OLT account, maintain product and pricing data, and upload documents while buyers retain review and approval decisions.

For importers and distributors, the workflow gives known suppliers one place to accept an invitation, enter the product and commercial data they own, and submit reviewable documents. Supplier self-service reduces split intake without transferring qualification, document verdicts, catalog adoption, or purchase-order approvals away from the buyer team.

How self-service supplier onboarding runs in OLT

The supplier completes the invited account, catalog, and document work; the buyer keeps the review and approval decisions that determine when the relationship is ready for purchasing.

  1. Invite the supplier contact

    Invite suppliers by email with a seven-day token expiry, then let the invited supplier complete registration for its portal account.

  2. Complete the portal account

    A new supplier contact enters their name, password, company name, and optional country from the invitation; a contact with an existing account can accept by signing in. The invited email and supplier relationship determine the connection.

  3. Set up catalog and pricing data

    The supplier can create and update its own organization-scoped product records, including product identity, unit price, currency, minimum order quantity, lead time, logistics details, specifications, images, and active status.

  4. Submit reviewable documents

    Suppliers can upload documents directly so teams can review required files and follow up on missing items. Keep certification, insurance, and regulatory-document files with recorded expiry dates and human review status for follow-up.

  5. Complete buyer review

    Buyer staff review supplier documents and qualification status, choose which supplier products to bring into their own catalog, and confirm or override the agreed cost, currency, minimum quantity, and lead time. OLT does not approve or certify the supplier on the buyer's behalf.

  6. Begin purchase-order collaboration

    Suppliers receive the purchase orders assigned to their portal account without seeing unrelated supplier records. The supplier reviews the recorded line items, quantities, pricing, delivery details, and required actions before responding. The supplier can confirm the order details or request changes while keeping the response connected to the purchase order. Invoices, packing lists, certificates of analysis, and other required files can be uploaded against the relevant purchase order. Suppliers can review the current lifecycle status, cargo-ready date, container reference, and payment status for each assigned purchase order in the portal.

What suppliers can self-serve

Supplier-side forms are limited to records owned by the supplier organization or shared through its active buyer relationship.

  • Invited account data

    During new-account acceptance, the supplier enters first and last name, a password, company name, and optional country. The buyer chooses the invitation email and the relationship being connected.

  • Product identity and specifications

    Suppliers can maintain SKU, product name, description, category, brand, model, barcode, unit of measure, images, specifications, HS code, and country of origin in their own catalog.

  • Pricing and logistics inputs

    Suppliers can record unit price, currency, tax rate, minimum order quantity, lead time, case and container quantities, dimensions, volume, and weight. Buyers review the terms they adopt into their own records.

  • Document files and dates

    Suppliers can upload compliance documents shared with active buyers or bilateral documents for one buyer, enter document type, name, issue and expiry dates, and replace an uploaded file with its renewed version.

Who the portal is for and which decisions buyers retain

Use the portal when supplier-owned intake should move directly to the supplier while buyer-owned acceptance remains a recorded human decision.

  • Importer and distributor teams

    Buyer teams can invite an existing supplier record or a new supplier contact and keep the relationship, document reviews, adopted catalog terms, and purchasing work connected.

  • Invited supplier contacts

    Supplier users maintain their own catalog and documents, then work only with purchase orders and shared records available to their supplier organization.

  • Buyer qualification reviewers

    Supplier-provided files and dates remain submitted evidence. Buyer staff record document verdicts and supplier qualification status; OLT does not independently validate eligibility or certification.

  • Purchase-order approvers

    Use configured purchase-order approval steps before orders are sent to the supplier; supplier qualification remains a separately recorded human status.

Set up your supplier onboarding workflow

Contact OLT to discuss supplier records, invitations, catalog data, document review, and purchasing approvals. Access is by invitation.

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