Published
Updated
Free Purchase Orders: What a PO Must Contain and How to Create One at No Cost
A free purchase order carries the same details as a paid one: a PO number and dates, buyer and supplier details, priced line items, delivery and payment terms.
- PO number and order dates Identify the order with a PO number, the order date, and the required-by date so the buyer and the supplier reference the same document.
- Buyer and supplier identification Record each company name and address in its own section, together with the contact name, email, and phone details used for this order.
- Line items with quantity, unit, and unit price Give every product or service a SKU or clear description, the quantity ordered, the unit it is counted in, and the agreed unit price.
- Currency and order total State the document currency and the total calculated from the line items. The OLT generator multiplies quantity by unit price and adds the lines; it has no separate tax field and does not calculate tax.
- Shipping method and delivery instructions Record the carrier or shipping method, the destination details, and the packaging or delivery notes that apply to this order.
- Payment terms and purchase conditions Record the payment method, billing notes, and the terms and conditions approved for this order instead of leaving copied wording unreviewed.